Project Coordinator – Indonesia

Individual Contractor Position (Hybrid working with possibility to travel to project area in Indonesia)

Project and Period:

Development of National Building Energy Baseline Data and Policy Reform Plan for Zero-Emission Buildings in Indonesia (MEMR Component 2)

Period: 19 January 2023 – 30 October 2023 (for 20 days/ month) – Consulting Contract

Job Description

The Global Buildings Performance Network (GBPN) is a globally and regionally focused non-government not-for-profit organization whose mission is to provide policy expertise and technical assistance to advance building energy performance and realize sustainable built environments for all. With staff members located around the World in Indonesia, India, Australia, and Europe, GBPN brings over 10 years of knowledge and innovation to sustainable building policy reform. Governments leverage our intellectual capital, experience, analysis, evidence, and network with every project.

GBPN’s goal is to contribute to the building sector achieving its full energy savings and CO2 mitigation potential of more than 2.1 Gt by 2030. To do that, GBPN assists governments and industry to implement climate change actions in their building sectors that help achieve their commitment to the Paris Climate Agreement and Sustainable Development Goals (SDG).

In Indonesia, GBPN has a team of project managers and project coordinators who facilitate the engagement between the Ministry of Finance, Ministry of Public Works & Housing, Ministry of Energy and Mineral Resources, sub-national governments (which includes Samarinda City, Balikpapan City, Tangerang Selatan City and Bali Province) and a network of Indonesian building policy experts as well as local partners to provide technical support and training. This engagement will be coordinated from Jakarta and be resourced by GBPNs global network and education resources.

GBPN now seeks a Project Coordinator to support the development of Building Energy Baseline Data and a Roadmap for Net Zero Emission Buildings for Zero-emission Buildings in Indonesia (MEMR Component 2)

Project Background

The project aims to provide support to the Republic of Indonesia’s Ministry of Energy and Mineral Resources (MEMR) as the leading national ministry in charge of the energy efficiency agenda in developing a sound and robust national policy reform action plan towards achieving the country’s net zero emission target by 2060 from the building sector.

The project will focus on the development of a national policy reform plan that will (i) provide key policy guidance on promoting energy efficiency in buildings for sub-national governments across Indonesia; and (ii) be supported by national data for building energy baseline. Through the policy reform plan, the project expects that it will catalyse broader reforms toward the adoption of a national zero-emission buildings plan across Indonesia.

In particular, the national building energy baseline data will establish an essential foundational data set for supporting ongoing policy reforms for achieving zero-emissions goals. We intend to use a methodology that is an endorsed ‘Measurable, Reportable and Verifiable’ approach, which is the standard required for data supporting multi-lateral funding. This is fundamental for enabling Indonesia to access international climate finance for large-scale transformative buildings sector climate actions.

The project will focus on the development of a national policy reform plan that will (i) provide key policy guidance on promoting energy efficiency for local governments across Indonesia, and (ii) be supported by a national building energy baseline data.

The project will review key national regulations, their pathways for implementation, and the need for vertical integration through policy reforms in the pilot sub-national jurisdictions. It will also benefit from the current joint GBPN-MEMR’s engagement with two pilot municipalities (Tangerang Selatan and Balikpapan) in supporting the development of the local policy reform plan, funded by the ClimateWorks Foundation.

In addition, it will also establish linkages to leverage: (i) the policy dialogues with policymakers and non-governmental stakeholders engaged through GBPN’s HIDUP coalition of experts, and GBPN’s Policy Hub for Sustainable Buildings, (ii) GBPN’s ongoing engagements in Bali Province and Samarinda City, and (iii) GBPN’s national engagements with the Ministry of Finance and Ministry of Public Works. Lessons learned from all these projects would also help this national project to create a more effective policy collaboration and implementation.

Scope of Work

The Project Coordinator will work under the direct supervision of the Project Manager and the Lead Coordinator to contribute to the successful delivery of the project’s outcomes.

The Project Coordinator’s Scope of Work will include:

  1. Support the Project Manager and Lead Coordinator in activity planning, project work plans, and budget preparation in relation to the project implementation in the selected cities
  2. Provide support on the engagement process and coordination with the selected city governments and related parties
  3. Build partnerships and manage good relationships with clients, partners, and other key stakeholders
  4. Ensure on-track and manageable key activities implementation in each project selected cities
  5. Coordinate with and support the project team members (i.e., INSGREEB) and experts working on the project including ensuring on-schedule, on-budget, and with good quality
  6. Facilitate and involve in data gathering planning and preparation including primary and secondary data
  7. Conduct key regulation gathering and mapping to support the development of a policy reform plan
  8. Conduct stakeholder mapping to support the development of the policy reform plan
  9. Support the Project Manager and Lead Coordinator in facilitating stakeholders’ discussions, local HIDUP forum, and delivering training and workshops
  10. Prepare and manage project missions, including mission budget requests, disbursement, and settlement
  11. Support the Project Manager and Lead Coordinator working with project teams in delivering the project operations, ensuring that:
    • Projects, plans, and operations are executed smoothly and are aligned with the GBPN’s and stakeholder’s priorities and policies
    • Project funds are disbursed properly and supporting documents are kept well in the GBPN’s shared drive
  12. Support the Project Manager and work with project teams on administrative tasks of the project. Tasks may include but are not limited to:
    • Draft letters & minutes, schedule stakeholder meetings, coordinate logistics for workshops & training
    • Manage the project documentation in an appropriate and satisfactory manner
    • Assist with organizing operational, financial, and administrative processes for project needs
  13. Assist the Project Manager and work with project teams in the implementation of the monitoring and evaluation and learning activities of the project:
    • To collect and tabulate results from the event feedback forms
    • Provide lessons learnt from the project to the project mgr. to document and report in the monthly reporting
  14. Produce reports regularly on the project progress and follow-up action including developing presentations to key stakeholders
  15. Assist the Project Manager in communicating and coordinating with GBPN Global ED/CEO, Portfolio Managers, Head of Finance and Admin, Head of Operations, GBPN Indonesia’s Country Manager and Advisers and other team members in resolving pending questions and issues
  16. Maintain a written database of contacts of the project in a shared folder in Google drive
  17. Update information in the shared folders in Google Drive regularly.
  18. Ensure that the projects are being managed and tracked using GBPN’s project management system, ClickUp – the workplan status & monitoring, and evaluation indicators are kept up to date by the team to provide accurate reporting data.
  19. Support knowledge building and knowledge sharing
  20. Any other duties may be assigned.

Skills and Qualifications

  • At least Bachelor’s degree in Public Policy/ Law/ Economy/ International Development/ Administration/ Business/ Environmental Science/ Architecture/
    Engineering.
  • Strong analytical skills: 5+ years of experience as a project coordinator or researcher
  •  Strong leadership skill
  • Results driven – with a focus on developing creative solutions
  • Diplomatic skills to interact with a range of people on different levels and with various cultural backgrounds
  • Networking ability and diplomatic skills
  • Experience in conducting tasks or research related to policy development and/or knowledge relevant to the policy development process in Indonesia
  • Ability to meet deadlines and work in a team
  • Flexibility and creativity in working in a dynamic environment
  • Ability to create and nurture effective working relationships with the project’s clients
  • Ability to handle conflict and work under pressure
  • Experience using MS Office applications (Word, Excel, PowerPoint) and/or Google Suite
  • Strong communication skills with a flexible approach
  • Ability to work autonomously, with little supervision
  • Understand well how to operate Zoom and other online meeting applications

Preferred Qualities

  • Public Policy experience is desirable
  • Experience in engaging with government agencies (previous engagement with any one of the Ministry of Energy and Mineral Resources, Ministry of Finance, Ministry of Public Works and Housing, Ministry of Environment and Forestry, Ministry of Development Planning Agency, and/or subnational governments are preferred)
  • Experience in engaging with the private sector, professional associations, and donors
  • Knowledge of policy roadmap development in Indonesia is a plus
  • Fluent in English and Bahasa Indonesia (writing and speaking)
  • Proven relevant experience is an advantage.

Conditions

This position is available for immediate commencement and is offered as a fixed-term fee for a service consulting for 20 (twenty) days per month from 19 January – 30 October 2023. Communication with GBPN team members around the world is largely online and may require working outside normal working hours. The position is a hybrid working position.

This position will report directly to the Project Manager and works closely with the Lead Coordinator of the MEMR Component 2 projects with guidance from the GBPN Global and Country Management team.

How to apply

Email below information by 21 January 2023 to: careers@gbpn.org (include ‘Project Coordinator MEMR Component 2’ in the email subject line).

Please provide below information in your email:

  1. Your CV and a cover letter detailing qualifications to perform the role, including relevant experience, description, and/or links to similar assignments. The letter should also indicate your preferred start date.
  2. A proposal detailing your approach for the services and work described, including number of days per week, your daily rate, and the total fee for services in $US Dollars including all applicable taxes and charges.