Senior Associate for Roadmap Development for Energy Efficient and NZE Buildings in Municipalities – Bersama Project – Indonesia

Employment Type             :Consultant

Starting Period                   :1 June 2025 – 31 December 2026 (19 months)

Based                                     :Jakarta/surrounding area (Remote working)

Job Description

The Global Buildings Performance Network (GBPN) is a globally and regionally focused non-government not-for-profit organisation whose mission is to provide policy expertise and technical assistance to advance building energy performance and realise sustainable built environments for all. With team members located around the World in Indonesia, India, Australia, and Europe, GBPN brings over 10 years of knowledge and innovation to sustainable building policy reform. With every project, governments leverage our intellectual capital, our experience, analysis, evidence and our network.

GBPN goal is to contribute to the building sector achieving its full energy savings and CO2 mitigation potential of more than 2.1 Gt by 2030. To do that, GBPN assists governments and industry to implement climate change actions in their building sectors that help achieve their commitment to the Paris Climate Agreement and Sustainable Development Goals (SDG).

Context & Reason for the Hire

Over the past three years, GBPN has experienced rapid organisational growth and expansion of services, particularly in Indonesia and India. There is also the very real issue of time running out. If we are to achieve zero emissions by 2030, incremental change is no longer enough, we need to think and act bigger and faster.

GBPN works using a unique coalition model that connects local policymakers and building professionals with industry-leading experts to reform building policies to achieve zero-emissions goals. We combine global insights with local action changing building policy through education, support and collaboration.

GBPN’s operation in Indonesia started in late 2019 and has continued to grow with the goal to become a trusted partner and thought leader in providing sustainable and innovative solutions to achieve Zero Emission Buildings in Indonesia. We have provided policy and technical assistance to policymakers, private sector, academicians/ researchers and other key stakeholders to support the government in meeting its climate goals through the building sector.

GBPN is currently seeking a Senior Associate to support Project #1:Roadmap Development for Energy Efficient and Net Zero Buildings in Municipalities. This project is one of three initiatives under the same grant funding, each with its own specific objectives, approaches, outcomes, and target stakeholders. The three projects include:

Project #1 : Roadmap Development for Energy Efficient and Net Zero Emission Buildings in Municipalities

Project #2 : ESCO Policy

Project #3 : Green Transport Infrastructure Guidelines

Scope of Work

The Senior Associate for Roadmap Development for Energy Efficient and Net Zero Emission Buildings in Municipalities, reporting to GBPN Indonesia’s Program Manager and Senior Manager for the relevant projects, will play a key role in supporting the design, implementation, evaluation, and reporting of project outcomes—specifically related to the development of roadmaps in three municipalities. The Senior Associate will also be responsible for supervising the Program Associate to ensure alignment with project priorities and will coordinate closely with the GBPN Global Team to support effective project design and delivery.

The Senior Associate’s Scope of Works will include:

1. Support the Program Manager in leading the project and following standardized processes to ensure all team members and defined partners are involved. Confirm activity planning, project work plans, M&E, budget and procurement.
2. Supervise the Program Associate, and experts working for the project, including to ensure them to deliver their outputs and outcomes on schedule, on budget and with good quality.
3. Build partnerships and manage good relationships with clients, partners, and other key stakeholders, including prepare a stakeholder mapping and maintain a database of stakeholders.
4. Assume direct responsibility for supporting the project operations, ensuring that:
   1. Projects, plans and operations are executed smoothly and are aligned with the GBPN’s and stakeholder’s priorities and policies, including (but not limited) facilitating discussions and training, reviewing assessments from experts, supervising design and production of communication materials, etc.
   2. Alignment is sought with Donor’s expected high standard of technical quality and in compliance with donor requirements as shared by the GBPN’s Global Team and GBPN Indonesia’s Managing Director.
   3. Project funds are disbursed properly.
5. Support the Monitoring, Evaluation and Learning (MEL) officer in delivering monitoring and evaluation activities of the assigned projects which may include but not limited to:
   1. Fills in the monitoring and evaluation periodic report with latest data and evidence
   2. Collects and tabulates results from the event feedback forms
   3. Collects lessons learnt information from the project team
6. Produce monthly reports on project progress (including updating potential risks and other key project components) and financial expenses
7. Update information in the GBPN’s project management tool (i.e. ClickUp) and shared folders in the Google drive regularly.
8. Support knowledge building and knowledge sharing events within the GBPN team.
9. Deliver ad-hoc support to other GBPN teams (if needed).

Skills and Qualifications

• Educational Background: Bachelor’s degree in Project Management, Policy, Law, Economy, Environment, Engineering, and Architecture. A master’s degree will be an added advantage.
• Project Management Expertise:
  1. Proven experience (> 3 years) in managing complex projects with multiple stakeholders, preferably in policy reform, sustainable building, energy conservation, or climate changes related issues.
  2. Familiarity with project management tools and software
  3. Demonstrated ability in project planning, execution, monitoring, and evaluation.
• Technical Knowledge:
  1. Familiarity with Indonesia policy landscape. Knowledge on energy conservation and green building policies in Indonesia will be an added advantage.
  2. Good understanding of climate change and carbon mitigation strategies is a plus. Technical knowledge in energy conservation, building energy performance, and sustainable built environments will be an added advantage.
  3. Knowledge of the building and construction sector’s supply chain in Indonesia will be an added advantage.
• Leadership and Team Management:
  1. Experience in working on diverse teams, including project coordinators and external consultants.
  2. Strong ability to provide direction, set clear objectives, and ensure timely and quality delivery of projects.
• Stakeholder Engagement and Partnership Building:
  1. Proven experience in building and maintaining relationships with government agencies, local authorities, industry partners, donors, and international agencies.
  2. Strong facilitation skills to lead stakeholder discussions, training sessions, and workshops.
• Communication Skills:
  1. Proficiency in English (verbal and written) is a must.
  2. Excellent verbal and written communication skills.
  3. Ability to produce comprehensive reports and present complex information in a clear and concise manner.
• Budget and Financial Management: Experience in managing project budgets, ensuring proper disbursement of funds, and preparing financial documentation.
• Adaptability and Problem-solving: Ability to adapt to changing circumstances, handle multiple tasks simultaneously, and solve problems efficiently.

Skills and Qualifications

For Project #1: Roadmap Development for Energy Efficient and Net Zero Emission Buildings in Municipalites 

• Experience in engaging with government agencies on policy reform at national and subnational levels
• Experience in developing policy roadmap is desirable.
• Good knowledge on energy efficient and net zero emissions buildings is a plus.
• Experience in preparing stakeholder and regulatory mappings and analysis.

Conditions

This position is available for immediate commencement and is offered for service consulting contract for 110 days over a 19 month period (1 June 2025 – 31 December 2026) with possibility for extension. Communication with GBPN team members around the world is largely online and may require travel or working outside normal working hours (only if needed). The position is a remote working position, based in Jakarta/ surrounding area.

This consultant’s position is subject to quarterly performance reviews and related funding availability.

Terms of Payment

Payments are outcome based and will be released in arrears on a quarterly basis.

The individual consultant or the associated service provider can issue a monthly invoice at the end of each month. However, the payment will be processed on a quarterly basis (the 3 invoices paid at once) subject to satisfactory outcomes and funding as secured by GBPN.

How to apply

Email proposals by 08th June 2025 to: [email protected], including your preferred project in the email subject line:

For Project # 2: ‘Senior Associate – Roadmap’

Please provide the following information:

1. Your CV and a cover letter detailing qualifications to perform the role, including relevant experience, and description and/or links to similar assignments. The letter should also indicate your preferred start date.
2. A proposal detailing your approach for the services and work described, including number of days per week, your daily rate and total fee for services in $US Dollars including all applicable taxes and charges.
3. Any links to your publications of your research or recordings of your public speaking engagements.
4. List of references and their contact details.